COVID-19 PRIVACY NOTICE

This notice explains how information about you will be used temporarily by St Luke’s Church (St Albans) during the Covid-19 pandemic crisis so we can register your attendance at our services, as requested by the Government in support of NHS Test and Trace.

1. Who are we?

The Data Controller for St Luke’s Church, St Albans is its Parochial Church Council (hereafter referred to as ‘The PCC’) contact details in section 7 below. This means we decide how your personal data is used and why.

2. The information we collect about you and why we need it

We collect your data in order to record your visit to St Luke’s Church (St Albans). However, we are also collecting your data for the purpose of supporting NHS Test and Trace, as requested by the Government.

Although we may have your contact details already, the Covid-19 pandemic has created a unique situation and creates additional reasons for us to collect contact details for visitors to our church services in order to support NHS Test and Trace.

This is specifically in relation to contact tracing, which is the process of identifying, assessing, and managing people who have been exposed to a disease to prevent onward transmission and the investigation of local outbreaks.

In summary, NHS Test and Trace:

provides testing for anyone who has symptoms of Coronavirus to find out if they have the virus;
gets in touch with anyone who has had a positive test result to help them share information about any close recent contacts they have had; and
alerts those contacts, where necessary, and notifies them they need to self-isolate to help stop the spread of the virus.

3. Lawful basis

We will use your information lawfully, as explained below:

Consent – we need your consent in order to collect your name and contact details to process your booking, and to share this with NHS Test and Trace if requested. You will give us your consent by providing your details by either completing the on-line booking, emailing or telephoning the parish office.
Explicit consent – we need your explicit consent to collect your data on the basis that you may have revealed a religious belief by using/visiting our church building/s. You will give us your explicit consent by completing the on-line booking.

You can withdraw your consent at any time after giving your details by letting us know you no longer want us to keep or share your personal data for the purpose of Test and Trace, however, once we have given your details to Test and Trace we will no longer be able to prevent processing. To contact us, please see our contact details at 7 below. We will continue to process your booking data, unless told otherwise.

4. Sharing your data

Personal data that is collected for visits, will be used only to share with NHS Test and Trace if requested. It will not be used for other purposes outside of those specified in this Covid-19 Privacy Notice.

5. Data retention

We will keep your name and contact details for one month and will dispose of it after this period.

6. Your legal rights

Unless subject to an exemption under the GDPR or DPA 2018, you have the following rights with respect to your personal data: -

The right to be informed about any data we hold about you;
The right to request a copy of your personal data which we hold about you;
The right to withdraw your consent at any time, while the church body still has your data;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for us to retain such data;
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another.

7. Complaints and queries

If you have any questions about this privacy notice, including any requests to exercise your legal rights, queries or complaints please in the first instance contact the Parish Administrator at office@saint-lukes.co.uk.

You also have the right to lodge a complaint with the Information Commissioners Office. You can contact the Information Commissioners Office on 0303 123 1113 or online: https://ico.org.uk/make-a-complaint/your-personal-information-concerns/ or https://ico.org.uk/global/contact-us/